Job Overview
| Employer: | 1542766 Ontario Inc. O/A Fix-Rite Autotech |
| Position: | Administrative Assistant |
| Number of positions: | 1 |
| Duration/Type: | Full Time |
| Location: | 6084 Shawson Drive, Mississauga, Ontario, L5T 1E6 |
| Salary: | $24.50 per hour; The gross salary paid is subject to applicable Federal and Provincial income taxes and other statutory deductions such as EI and CPP. |
| Vacation: | 4% of the gross salary |
| Hours of Work: | 32.0-40.00 Hours a week. Overtime rate (X1.5) applicable after 44 hours of work per week |
Major Responsibilities:
- Assist with the administrative procedures and work in different areas in a busy auto repair shop environment for the supporting roles, ensuring that the work is accomplished in a manner consistent with organizational requirements.
- Prepare and maintain work and purchase orders, inventory reports, memos and documents by compiling data like shop supplies, parts purchases and calculate adjustments based on repair bills.
- Screening the incoming emails, post and forwarding them to appropriate contacts for replies; composing and distributing routine correspondence.
- Minimize off-site repairs by fully utilizing the resources available within the body shop.
- Oversee the inventory control process, ensuring a practical working stock, minimizing dead, or seldom-required inventory. Order replacement equipment, parts and supplies
- Co-ordinate and plan for repair jobs, such as providing necessary parts for the job, carry out estimated cost and time, office stationery, postage & couriers, supplies, packing material etc.
- Work on repair claims and follow up insurance companies for payments.
- Schedule and confirm appointments.
- Ensure that detailed and accurate maintenance reports and documentation is kept on all equipment.
- Encourage safe working conditions and adhere to occupational health and safety regulations.
- Perform other duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Specific Job Requirements
- Minimum 1 year of experience in an administrative position is required; Administrative experience in an auto body shop or similar working environment an asset.
- Completion of secondary school is required.
- Highly organized with attention to detail.
- Excellent written, verbal, and interpersonal skills.
- Possess an understanding and working knowledge of MS Office to include Excel, Word, and Outlook.
Apply by emailing your resume to:
jobs.fixrite@gmail.com
