Job Overview
| Employer: | Carrier Compliance Services Inc. |
| Position: | Administrative Assistant |
| Duration/Type: | Full Time |
| No. of Positions: | 1 |
| Location: | 221-2550 Argentia Rd, Mississauga, ON, L5N 5R1 |
| Salary: | $25.00 per hour–The gross salary paid will be subject to all applicable Federal and Provincial income taxes and other statutory deductions. |
| Vacation: | 4 % of the gross salary |
| Hours of Work: | 32.0-40.0 Hours a week. Overtime rate (X1.5) applicable after 44 hours of work per week |
Essential Functions / Major Responsibilities
- Assist with the administrative procedures and work in different departments for the supporting roles; facilitate administrative support tasks, including meeting planning, calendar establishments, scheduling & confirming appointments & preparing for board meetings, etc.
- Screening incoming emails, posting and forwarding them to appropriate departments for replies, composing and distributing routine correspondence.
- Maintain driver’s log according to MTO & DOT regulations. Monitor CVOR and DOT SAFER records regularly.
- Maintain driver DQ files / check driver’s qualifications/drug test and police report/ driver reference checks.
- Keep records of incidents and accidents and produce statistics; facilitate incident investigations, root cause analysis, and closure of corrective actions.
- Act as a professional liaison in case of government agency inspections concerning safety issues.
- Maintaining complete and accurate records of tractor and trailer maintenance files such as preventive maintenance bills for owner-operator and company units.
- Reviewing and persistent follow-up on traffic tickets, convictions, and accidents.
- Regularly monitoring federal and provincial safety regulations to keep current with safety and compliance programs and to implement changes.
- Efficiently manage documents of all trucks and trailer files with two years of annual in sections and repair bills with attached CVOR in each vehicle file and driver file.
- Reviewing CVOR, applying and renewing permits, and IRP applications.
- Analyze and generate reports as needed.
- Perform other administrative and general tasks as they arise.
Specific Job Requirements
- Minimum 7-12 months administrative experience is required.
- Familiarity or ability to understand the current and pending Government Regulations in the industry such as Ministry of Transportation Ontario, Hazmat, Canada Labour Code, U.S. Federal Motor Carrier regulations.
- Completion of secondary school is required. A college level education in administrative field an asset.
- Possess an understanding and working knowledge of MS Office suite to include Excel, Word, and Outlook.
- Effective communication skills in spoken and written English.
- Ability to understand and analyze complex information and present it simply and accurately.
- An investigative mind, Attention to detail.
How to apply:
By email to: jobs.carriercompliance@gmail.com
